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The Art Show Raffle & Door Prize Committee is a standing committee established at the discretion of the board until the board dissolves it. 

 

• The Committee shall consist of at least 2 member individuals, with an assigned board member as Chair, liaison, or member. 

• The Committee is responsible for soliciting potential donors for goods, services (or monetary donations) for the art show raffle and for providing thank-you notes to each donor.

• The Committee will work closely with the Fundraising and Art Show Committees to coordinate efforts.

• The Committee is responsible for drafting and publishing supporting documents to be used in the solicitation and follow-up effort.

• The Committee shall schedule, plan details, and execute all raffle related items (raffle ticket “value”, raffle item contents, raffle sheets and raffle layout, awarding of the raffle items and door prizes at the Art Show dinner) complying with all legal 501 (c) (3) and Florida Statute requirements.

• The Committee Chair shall ensure the purchase of adequate supplies (raffle tickets, bags, basket making supplies, thank-you cards, and gift cards). All expenses must be within the budgeted amount and/or get board approval as necessary for any unplanned budget needs. 

• The Committee will provide content, in specific format, as noted in the Communication procedures, to the Communication Committee for their use.

• The Committee shall ensure that MRAG annually registers with the State of Florida (Sept/Oct) for solicitation approval.

• The Committee Chair shall provide demographic statistics for the raffle ticket donors to the MRAG board. 

• The Committee Chair is appointed by the President after soliciting recommendations from the Board. 

• The Chair of the Committee shall prepare and present a written update of the status of the responsibilities at each MRAG board meeting while the Committee is active. 

• The Chair of the Committee shall review and approve all receipts and disbursements for the areas of Committee responsibility using the forms provided.

• The Chair of the Committee shall review monthly the financial reports provided by the Treasurer for MRAG as a whole and for the respective areas of Committee responsibility. Any comments should be directed to the Treasurer.

• The Chair of the Committee shall review the monthly Statement of Budget Compared to Actual each month to identify any Budget overages related to expenditures specifically before they occur. Any anticipated overages should be brought to the attention of the Board for discussion and resolution. 

• The Chair of the Committee, working in collaboration with the Board Liaison shall, at the end of the year, prepare a Budget for the areas of Committee responsibility.